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Terms of Payment


The terms of payment are strictly 30 days from invoice. An itemised account of all charges, costs and disbursements will be provided on the invoice. Accounts overdue by 45 days will be suspended, whereby ongoing service provision will cease until the account is rectified or other arrangements have been agreed. Service provision includes ViCSPA providing certification labels, laboratory test results and field related activities. If ViCSPA incur any costs of collection, such as legal fees and collection agency fees etc., the client agrees to indemnify ViCSPA for all such costs. 

ViCSPA payment options include are direct deposit, credit card, EFTPOS, cash and or cheque. A surcharge of 1.5% applies to all credit card transactions.

For direct banking option an invoice reference number must be included in the transaction to identify payment.

Fees relating to seed potato certification                      

Certification fees

1.     Fees for the certification of seed potatoes are as specified below.

a.     A complete list of ViCSPA fees for certification will be published annually at the ViCSPA AGM.

b.     All certification fees are divided into two payments.

c.      First application Fee (payable for all stocks/plots with submission of application).

d.     Second (Final) fees (payable for all stocks passed first and second field inspection – invoiced in July of the following year of production).

e.     Any application submitted after one (1) month of planting the associated seed plots will include a prescribed late fee.

f.       Growers will be assessed a special travel fee to seed fields and storage facilities that are located outside an established seed producing district, and/or for reinspections at the request of the Grower, and/or for inspections rescheduled due to unavailability of a Grower or a Grower’s agent at the time of a regularly scheduled inspection.

Testing and Miscellaneous Fees

1.     Growers will be invoiced fees to cover the full costs of laboratory testing of seed potatoes and miscellaneous services, including the following:

a.     a virus-testing fee;

b.     PCN sampling fee;

c.      a universal disease test fee (if applicable); and,

d.     fees for any other inspection, testing, or purchase from ViCSPA.


1.   All testing and miscellaneous fees are to be paid to ViCSPA within 30 days of the date of billing, unless otherwise specified and agreed by the client and ViCSPA. The due date for all standard invoices is 30 days from the date of the invoice.

2.   ViCSPA will not accept an application for certification from any Grower who has not paid his/her account in full at the time of application. The application will be returned to the Grower until the Grower pays all accounts in full.

3.   Payments shall be made to ViCSPA via cash, cheque or funds transfer. Credit cards are not accepted.

Past Due or Delinquent Accounts

1.   Any Grower having an amount more than 60 days past due on his/her account will relinquish his/her rights to further certification and other ViCSPA services until all past due amounts are paid. Such action could result in loss of certification, and/or cancellation of special services and/or tissue culture services.

2.    No certified seed labels will be issued to any Grower who has an amount on his/her account that is 60 days or more past due.

Required Deposit for Certain Growers

1.   ViCSPA may require any first-time Grower, any Grower who has been inactive for a period of time, or any Grower with a poor payment record to deposit an estimated payment for services prior to that service being rendered.

2.   Refusal to make such a required deposit will make that Grower ineligible for certification services.

Collection of Past Due/Delinquent Accounts

1.   For accounts which become 90 days or more past due ViCSPA will impose additional collection fees, including legal fees and court costs if necessary to collect an account. The Grower is responsible for payment of those additional collection fees, legal fees (on a full indemnity basis).

2.   ViCSPA may refer a past due account or delinquent account to a private collection agency, who may impose additional fees for services necessary to collect an account (including legal fees and court costs on a full indemnity basis.

Refunds and adjustments

1.   If an application is rejected or withdrawn before the first field inspection, the full area fee in relation to seed certification fees will be refunded.

2.   If a seed lot or application for certification is rejected at the first field inspection, one-half of the area fee will be refunded.

3.   If a seed lot or application for certification is rejected or withdrawn at the second inspection, then the first fee will be applied but no second fee will be applied

4.   If a seed lot or application for certification is rejected or withdrawn after passing the first field inspection and second field inspection, no fees will be refunded.

Toolangi Elite Services

1.   Unless otherwise agreed, the standard payment terms relating to Toolangi Elite  

2.   A 25% deposit for all clients is charged on order of minitubers and or plantlets

3.   For all orders over $5000 total value, a midterm payment is required. The midterm payment is costed at 25% of the total value

4.   Final payment is charged on the dispatch of the minitubers

5.   All freight costs are charged to the client   

6.   Annual fee for tissue culture varieties maintenance is charged to clients 

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